Here's a nifty tool for setting up a meeting time for your small group, adult volunteers or other youth ministry colleagues: Doodle.com.
The site allows you, without cost or need to register, to set up suggested times for a meeting and then invite the participants to indicate which times work best for their schedule. No more need to send out emails and hope to get everyone to "reply all" and then sift through everyone's feedback. And, instead of just setting up one meeting time and seeing who can make it, you can suggest multiple options and see which ones work best. The site does other things too. Check it out here.